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 Grants and Contracts Guidelines 
 

The following sections of the Contracts and Grants Manual are designed to assist college staff in preparing applications or administering grants and serves as an agency-wide reference for grants policy and procedures. It is organized to follow, as closely as possible, the chronological steps in the grant process from development of a Request for Applications (RFA) to the submission and review of reports.

 
 
3100Grant Agreements (This portion of the manual sets out elements that must be included in grant agreements.)
3110Standard Elements (Standard format for Chancellor's Office grant agreements)
3120Additional Elements of Individual Grant Agreements
  
3200Methods of Distributing Grants
3210Legal Requirements
3220General Policy Favoring Competition
 
3300Requests for Applications(RFA)
3310Definition and Purpose
3320Content of RFAs
3321Instructions and Specifications
3340Eligibility to Apply for Grants
3360Dissemination
3370Length of Time Allowed for Applications
3380Questions and Clarification
 
3400Proposal Review Process
3410Preliminary Review and Rejection of Applications
3420Reader Panels
3421Assembling Panels
3422Reader Recruitment
3423Reading Processes
3430Scoring of Proposals
3431Scoring Criteria
3432Averaging Reader Scores
3433Process for Breaking Ties
3440Ranking and Listing of Proposals
3450Surplus Funds
3460Notification of Intent to Award Grant
3470Grant Appeal Procedures
 
3700Performance, Monitoring, Payments
3710Reports
3711Progress Reports
3712Annual Reports
3713Final Report
3714Additional Reports
3720Monitoring
3730Payments
3740Subgrants or Subcontracts
3750Modifications and Amendments
3751Changes in Work to be Performed
3752Budget Changes
3753Amendments
3760Recovery of Unused Funds
 
 
 
 
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 For technical assistance regarding competitive grants, please contact:
Wendy Lozoya
916.327.5906


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