About the Project

SSARCC, officially titled Student Services Automated Reporting for Community Colleges, seeks to redesign program reporting workflow, and provide a web-enabled tool to collect, store and track Student Services program plan and budget information.  The SSARCC project began in March 2007.  The project timeline proposes a pilot phase to be implemented in time for the fiscal year 2008-09 budget process.  The pilot phase targets one report type, the Budget Plan, for initial implementation.  Programs involved in the project include CalWORKs, CARE, EOPS, DSP&S, Financial Aid, Foster and Kinship Care Education, and Matriculation.

Status (updated October 2007)

SSARCC, officially titled Student Services Automated Reporting for Community Colleges, has made significant progress during the summer season following the completion of the Feasibility Study phase in June.  The SSARCC project would redesign program reporting workflow, and provide a web-enabled tool to collect, store and track program plan and budget information.  Whenever possible, information would be pre-loaded into the college’s web tool. The project timeline proposes a pilot phase to be implemented in time for the fiscal year 2008-09 budget process.  The pilot phase targets one report type, the Budget Plan, for initial implementation.

Immediately following the Feasibility Study, the project committee initiated weekly meetings for a Requirements Definition phase which continued through August.  During these summer meetings the committee analyzed the workflow and business rules for each of the seven programs specific to budget plans.  The objective was to identify areas of commonality among the programs, as well as document program specific requirements.  The deliverable from each program review was a detailed requirements document graphing the process flow and listing requirements rules.  Participating on the committee were college representatives from the various programs, Chancellor’s Office program staff, and Chancellor’s Office MIS staff.

With the summer sessions now over, the project development team is finalizing requirements results and developing an initial design of the system.  The committee is currently meeting during October and November to further discuss budget plan design requirements specific to business rules and layout.  The objective is to complete the design phase this Fall so application programming can occur during the winter season, followed by beta testing this Spring.

The scope of the pilot includes collection and storage of budget plan information from the colleges, online edit checks and calculations of the budget data as it is being entered into the system, notifications of missing forms, online help documentation, and the capability to view/print budget plan information.  The system will track various stages of completion from draft through final completion.  An interface to the MIS system is planned to obtain FTES data.  Although a budget plan is optional for several of the categorical programs, the budget planning tool will be available to all colleges.  Programs involved in the project include CalWORKs, CARE, EOPS, DSP&S, Financial Aid, Foster and Kinship Care Education, and Matriculation.  Sarah Tyson, Dean of Student Services and Myrna Huffman, Director of MIS are the sponsors for the project. 

If you have questions or would like more information, please contact Sarah Tyson, Dean of Student and Community Development at styson@cccco.edu.  Technical questions may be directed to Bob Quinn, Specialist in Information Systems at bquinn@cccco.edu, or Kim Brain, Consultant Brain Works Consulting, LLC at kbrain@jps.net.

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